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Pricing/billing-related guidelines

This doc explains required styles and recommended phrasings for pricing-related requirements.

Explanations of philosophy

If you haven't already, please read Overview of pricing model to understand our two different pricing models. Understanding that we have two different pricing models is an important first step of understanding our guidelines around pricing-related language.

These are the primary places in our public docs where pricing- and billing-related impacts are documented:

  • We explain billing impacts in the main pricing and billing-related docs. The main docs in this area are:
  • When a feature requires a pricing edition (Standard, Pro, Enterprise), we include that in the requirements of the doc for that feature. But because there are only a few capabilities limited by the Pro and Enterprise editions, this is an infrequent need.
  • User type (basic, core, and full platform): information about how features are restricted based on user type is located in the user type doc. For more about style and formatting related to user types, see User-related style guidelines.
  • Our license docs (such as this one): these docs are primarily written by legal- and agreement-focused teams, not the docs team.

Guidelines for features that may result in high data generation

Some New Relic tools and features can result in high levels of data ingest and, if a customer is on the New Relic One pricing model, higher billing. Here are some guidelines about these situations:

  • For the New Relic One pricing model, data ingest is a major billing factor, so almost all customers will be aware of the need to keep an eye on their usage and attempt to understand data ingest impacts when adding new monitoring solutions or adjusting configuration. Because there are many ways our tools and various configurations might result in higher-than-expected data ingest, we should generally only mention this as a concern in the docs in these situations:
    • When we've changed something and that change has a good chance of resulting in an unexpected data ingest spike: if we document such an impact, we should treat that addition as temporary (for example, removing the note after several months).
    • When it's known that there can be a fairly common way of setting up one of our tools that is especially likely to result in high data ingest: in that case, we can recommend a solution for avoiding that.
  • If we think we should document a risk of high data ingest, focus on the increase in data ingest, not on the billing impacts. This is for two reasons:
    • Billing impacts are only a factor for customers on the New Relic One pricing model; we still have customers on the original pricing model, where data ingest is not a billing factor.
    • For customers on the New Relic One pricing model, most should understand that data ingest is a billing factor.

Style and formatting

Some notes on style and formatting for pricing-related language:

  • Pricing models:
    • Use the word "model" to refer to our two pricing models: the New Relic One pricing model, and our original pricing model.
    • Examples of referring to models:
      • If you're on our New Relic One pricing model...
      • If you're on our original pricing model...
    • When referencing a model, it's good practice to point to either the doc for that model, or else the doc explaining the differences between the models, whichever makes more sense.
  • "usage-based." The New Relic One pricing model can be referred to as “usage-based” or “consumption-based,” but “usage-based” is the most commonly used and more preferred term.
  • Editions:
    • Our pricing editions are not "plans" or "models" or "tiers"; they are "editions".
    • Our pricing editions are formatted with title case: Standard, Pro, and Enterprise. Example use: If your organization is on the Pro edition...
    • A New Relic organization can only have a single edition.
    • Avoid referring to users by their edition (e.g., your Pro users or Enterprise users). The cost of billable users does differ depending on edition, but we should attempt to keep these two dimensions separate. Example wording: an organization with Pro edition and 10 full platform users.
    • For recommendations for how to mention the edition in feature requirements docs, see edition guidelines.
  • Free tier. The so-called New Relic One pricing model's "free tier" isn't actually a specific plan or a specific edition. There's nothing special about it. It simply means that an organization is on the Standard edition but isn't yet paying money (either because they're under the free limits of usage or because they can't yet be charged because they haven't put in a credit card).
  • Usage plans:
    • The New Relic One pricing model has two methods of paying, sometimes referred to as "usage plans": pay-as-you-go and annual pool of funds.
    • Example use: On the pay-as-you-go usage plan, your organization...
    • Internally, we sometimes use acronyms for these usage plans (PAYG and APoF) but don't use those acronyms in public-facing communication.
  • Billable users. For how to reference user type, see User-related language guidelines.

Exception for agreement- and contract-related language

Our license docs (like this one) use a different style and formatting than what we recommend above. Those docs are more legal/agreement-oriented. One different is that they use title case (for example, the Usage Plan) to reference agreement/contract terms they have specifically defined.

Recommendations for referencing edition in requirements

When you document a pricing edition-related restriction, use the following approach:

  • Requirements section: When documenting features that require the Pro or Enterprise edition, add edition requirements in a "requirements" section of the doc, with wording like: "This requires a Pro or Enterprise edition." Only add pricing-related wording for the specific features that Pro and Enterprise edition give access to; this is a fairly small set of features.
  • Pricing requirements in one section: As a general rule, attempt to place any pricing edition requirement in a single location and avoid putting it in multiple paragraphs.
  • Original pricing model: At this point, only add edition-related requirements for the New Relic One pricing model editions, not original pricing model editions. The original pricing model will be more and more de-emphasized over time, as more customers get on the new pricing model, so there shouldn't be much need to mention original pricing aspects or edit those docs.
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